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ObsEva Inc.

Location: BostonMA 02111 Document ID: AB413-53U6 Posted on: 2017-10-2010/20/2017 Job Type: Regular

Job Schedule:Full-time
Will not pay relocation expenses

Office Coordinator

The Office Coordinator will be in charge of the smooth running of the US office. He/she will manage the main administrative activities of the small US office of a Swiss based biotechnology company and provide support to all functions of CFO and Directors of Finance, Investor Relations and Medical areas.



Provide extensive support to CFO, SD Investor Relations, SD Medical Affairs, Controller and local staff:

  • travel arrangements vis the American Express Travel System
  • conferences & meetings organization and calendar management
  • documents filing and archiving
  • managing documents and uploading information for internal and external databases
  • Power Point presentations creation and editing
  • involvement in specific projects as needed
  • interact and support as needed the CEO office, based in Geneva
  • ensure required financial documents/forms are uploaded on a timely basis on Nasdaq MarketWatch

Manage routine administrative tasks:

  • welcome visitors
  • phone support as needed
  • manage incoming and outgoing post mail
  • respond to general office requests from staff
  • contact person for General Services / Facilities related needs
  • contact person for IT related requests

Responsible for the Accounts Payable Function in the US

  • updating the Treasury cash management log
  • wire initiation
  • verifies completeness of documentation for company credit cards and expense reports
  • ensure proper supporting documentation for US expenditures

In charge of the following Accounting duties

  • monthly Account Reconciliations
  • monthly Variance Analysis
  • Boardvantage (for Audit Committee) & Active Disclosure
  • XBRL Project

Act as the US Focal point, for HR admin duties, as needed

  • support collection of HR documents (ie: policies signed)
  • support onboarding process for new joiners including I9 administration
  • maintain Time Off request filing and update HR Manager accordingly for absence log


  • College diploma


  • 5-years’ experience in office management and support to Senior Management (C-level)
  • Accounting Experience
  • Computer experience/Microsoft Office


  • Organized, rigorous and reliable
  • Dynamic, hands-on, can do-attitude, flexible, problem solver and autonomous
  • Ability to interface with various functions and level of seniority
  • Ability to multitask and manage requests according to priorities
  • Self-motivated, pro-active and common sense driven
  • Good team player