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ObsEva Inc.

Location: BostonMA 02111 Document ID: AB413-53U6 Posted on: 2017-10-2010/20/2017 Job Type: Regular

Job Schedule:Full-time
Will not pay relocation expenses
2017-11-19
 

Office Coordinator

The Office Coordinator will be in charge of the smooth running of the US office. He/she will manage the main administrative activities of the small US office of a Swiss based biotechnology company and provide support to all functions of CFO and Directors of Finance, Investor Relations and Medical areas.

 

KEY TASKS & RESPONSIBILITIES

Provide extensive support to CFO, SD Investor Relations, SD Medical Affairs, Controller and local staff:

  • travel arrangements vis the American Express Travel System
  • conferences & meetings organization and calendar management
  • documents filing and archiving
  • managing documents and uploading information for internal and external databases
  • Power Point presentations creation and editing
  • involvement in specific projects as needed
  • interact and support as needed the CEO office, based in Geneva
  • ensure required financial documents/forms are uploaded on a timely basis on Nasdaq MarketWatch

Manage routine administrative tasks:

  • welcome visitors
  • phone support as needed
  • manage incoming and outgoing post mail
  • respond to general office requests from staff
  • contact person for General Services / Facilities related needs
  • contact person for IT related requests

Responsible for the Accounts Payable Function in the US

  • updating the Treasury cash management log
  • wire initiation
  • verifies completeness of documentation for company credit cards and expense reports
  • ensure proper supporting documentation for US expenditures

In charge of the following Accounting duties

  • monthly Account Reconciliations
  • monthly Variance Analysis
  • Boardvantage (for Audit Committee) & Active Disclosure
  • XBRL Project

Act as the US Focal point, for HR admin duties, as needed

  • support collection of HR documents (ie: policies signed)
  • support onboarding process for new joiners including I9 administration
  • maintain Time Off request filing and update HR Manager accordingly for absence log

EDUCATION

  • College diploma

PROFESSIONAL SKILLS & EXPERIENCE

  • 5-years’ experience in office management and support to Senior Management (C-level)
  • Accounting Experience
  • Computer experience/Microsoft Office

PERSONAL SKILLS & COMPETENCIES

  • Organized, rigorous and reliable
  • Dynamic, hands-on, can do-attitude, flexible, problem solver and autonomous
  • Ability to interface with various functions and level of seniority
  • Ability to multitask and manage requests according to priorities
  • Self-motivated, pro-active and common sense driven
  • Good team player

 

     
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